Addressee & Salutation Generator
Build the To block, sender details, salutation and a ready draft for a business letter, application, complaint or request.
What the addressee generator does
The addressee generator prepares a clean document block with recipient details, sender details, a business salutation and draft wording for formal correspondence.
- creates a ready To block;
- helps format the From block;
- chooses a suitable salutation;
- prepares a draft for a letter, application, complaint or request;
- supports TXT, HTML, CSV and DOCX export.
When to use this tool
- applications for leave, resignation or transfer;
- complaints and official requests;
- internal memos;
- commercial offers;
- bulk document preparation through CSV.
Example result
To: CEO of Acme Ltd John Smith From: Sales Manager at Alpha LLC Jane Cooper Dear John, Please review this request and let me know the decision.
What to review manually
Review rare surnames, foreign names, undeclinable names, unusual positions and the final wording before sending or printing the document.
Document export
You can copy the result, download TXT or HTML, export CSV for bulk processing and save a separate DOCX document.
Useful article
A detailed guide to addressee blocks, salutations and To / From wording is available here:
FAQ
How should I write the To block in a business letter?
Enter the organization, recipient position and full name. The generator will assemble a clean To block and use known position forms where available.
Can the tool handle the position together with the name?
Yes, common positions are converted into a suitable dative form. Names are handled cautiously, and ambiguous cases should be checked manually.
Why does the tool show warnings?
Warnings appear when the name is incomplete, gender is unknown, the position is not in the dictionary or the surname may be undeclinable.
Can I use the result in an official document?
Yes, as a prepared draft for a letter, application, order or power of attorney. Always review ambiguous names and positions before sending or printing.
How is this different from a name declension tool?
It prepares the full document block: To, From, Salutation and letter text. It is closer to a business letter helper than a pure declension tool.
How does bulk processing work?
Paste up to 50 rows with name, position and organization into the text area. The result can be downloaded as CSV.
Will DOCX export be available?
Yes, DOCX export is available. Click the 'Download DOCX' button — the document with addressee, sender, greeting and template will be saved to a file.
What should I do if a surname is undeclinable?
Leave the surname unchanged and review the wording manually. The tool highlights several ambiguous or undeclinable surname patterns.